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Job Description

What you’ll do:

Working in close collaboration with the Chief Product and Technology Officer executive assistant, the other assistants, the Product & Technology Leadership team and their direct reports, you will be responsible for:

  • Managing and prioritising highly complex schedules;

  • Performing administrative tasks as support on documentation (spreadsheets, presentations etc.)

  • Organising and planning meetings and conference calls (coordinate availability, invite attendees, compile agenda, gather pre-reads, etc.);

  • Managing expenses and purchases for your leadership team;

  • Organising and managing logistics for travels for the P&T Leadership team and their teams, when need it (booking tickets, hotels, taxis, etc.);

  • In coordination with support teams, planning and organising internal events for leadership team (room/venue booking, catering, equipment, etc.)

  • Supporting in the onboarding program for new hires (schedule onboarding sessions, taking care of distributing information, sending surveys) 

  • Prepare smooth onboarding for contractors of leadership team members (create account, order laptop and phone, order office badge)

  • Work on and improve processes, when needed it, to facilitate exchanges and collaboration with our administrative and support teams;

  • Support assistants and leadership team in order to ensure the smooth execution of their missions;

  • And a variety of other tasks not listed here… 

Who you are:

  • English proficiency;

  • Proficient with Google Workspace and/or Microsoft Office;

  • Previous experience as executive assistant, event planning and logistics;

  • Interest in new technologies, digital, start-ups, ecology, collaborative economy;

  • Organised, rigorous and synthetic mind; ability to prioritise;

  • Proactive and initiative minded, availability of various skills;

  • Flexible and available, with an ability to adapt to the tasks assigned in a fast-paced and constantly changing environment.

  • Autonomous but team player

  • Discreet, conscientious, friendly

What you’ll get from us:

  • Competitive compensation package

  • Opportunity to shape the way we work. Your feedback and opinions are valued at all levels of the organisation

  • Benefits including stock purchase plan and annual bonus plans

  • Flexibility to work when and how you want - flexible hours, autonomy to set your own agenda, choice of phone and computer

  • Smart Working Policy - work remotely some of the time, balanced with time in the office together with your team.

  • ‘Work from anywhere’ weeks - up to four weeks working from anywhere, as long as you have an internet connection!

  • Career development, including language classes and Adevinta Academies: specialised content built by our experts on Machine Learning, Agile, Leadership and more.

  • 26 days of holidays

  • Commuter allowance

  • Subsidised gym membership + monthly massage 

  • Life insurance, retirement plan and generous family leave

Additional Information

Adevinta is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status. 

https://www.youtube.com/watch?v=dHtBtAayka0

Benefits

Life at Adevinta comes with its perks! Our Adevintans enjoy the following benefits:

  • An attractive Base Salary.
  • Work From Anywhere: Enjoy up to 20 days a year of working from anywhere! Maybe not from the moon - well why not! just make sure you have internet connection!
  • A 24/7 Employee Assistance Program for you and your family, because we care.
  • Win together, lose together is one of our key behaviours. At Adevinta you will find a collaborative environment with an opportunity to explore your potential and grow.


On top of these, we also provide a range of locally relevant benefits. Wanna know more? Apply and ask our recruiters!

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